Description
Job Title: PAYROLL Clerk 4-Month Temporary Position
I. Purpose of the Job
Perform payroll functions for Sueba USA Corporation, Southhampton Management, Sueba Consulting and SCS Builders totaling 110 employees.
II. Major Duties
Weekly/Semi-monthly
1. Administer the payroll function for Sueba USA and its different entities.
2. Perform data entry for all new hire paperwork, bonuses and payroll and HR changes and updates in the UKG Ready system.
3. Review all timesheets for accuracy prior to processing payroll.
4. Pro-rate pay for salaried employees working for a partial pay period, and pro-rate car allowances if applicable.
5. Process payroll for hourly employees on a weekly basis and salaried employees on a semi-monthly basis. Submit payroll to UKG Ready for execution, payment, tax, and compliance. Provide accounting with payroll tax information once payroll is finalized.
6. File payroll material in a timely manner, in a well-organized fashion.
7. File Personnel Change Requests and other employee payroll change documents affecting payroll in employees' payroll file.
8. Verify, complete and mail employment references and wage request. Provide copy to Human Resources for the employees’ personnel file.
9. Communicate to HR Manager important payroll issues relevant to current payroll as soon as they occur.
10. Prepare and process 401(K) transmittals for weekly and semi-monthly participants in a timely manner.
11. Update BPAS account on Acumatica on a weekly basis.
12. Process vision reimbursements.
13. Troubleshoot any payroll related Issues with UKG. Possibly submit work orders/tickets If necessary.
Monthly
1. Enter Southhampton Management Inc incentives and renewals for processing.
2. Prepare and submit Worker's Comp report for Human Resources at the end of each month.
3. Reconcile the BPAS account at the end of the month.
4. Work on HSA and BPAS reports and provide numbers for accounting at end of each month.
Quarterly
1. Review, print and file Quarterly reports from UKG Ready.
Annually
1. Update applicable workers' comp rates in UKG Ready.
2. Prepare and assist with annual worker's comp reporting and audit.
3. Coordinate beginning of year payroll tax updates.
4. Review, print, and file employee W-2's from UKG Ready.
5. Review, print and file W-3. FUTA, and SUTA reporting.
6. Update SUTA rates at the beginning of each year.
7. Assist with the preparation of information for 401(k) discrimination testing and audit.
8. Enter salary increases in the payroll system and file.
9. Enter open enrollment benefit changes.
10. Coordinate all end of year activity closely with accounting department prior to closing the year.
Other
1. Perform other duties as assigned.
2. Inform Human Resources of changes that will affect the courier route and will require changes to the schedule.
3. Set up new property information and coordinate with accounting new job cost codes, etc.
4. Order all necessary checks, and tax forms as needed.
5. Ability to assist employees and supervisors with attendance questions and issues.
6. Handle IRS related issues concerning payroll taxes.
7. Ability to assist employees and supervisors with timesheets questions and issues.
Requirements
III. Knowledge and Prior Experience
1. Associate or bachelor’s degree.
2. Two years’ proven experience in payroll support and processing.
3. Experience with processing payroll for property management companies preferred.
4. Strong knowledge of payroll laws.
5. Proficiency using HRIS and payroll systems such as UKG Ready.
6. Proficient in Microsoft Office Suite.
7. Attention to detail and data accuracy.
8. Excellent communication and organizational skills.
9. Ability to handle confidential material.
10. Excellent analytical and critical thinking skills.
11. Ability to work independently and prioritize.
12. Ability to work under minimum supervision.
